Rentiffy

Excel or car rental software: when to switch?

Spreadsheets work for a few cars. Here are the signs your agency has outgrown them, and what to look for in rental software.

What Excel does well

It's free, familiar and flexible. With two or three cars and one person at the desk, a well-kept sheet can be enough.

Signs you've outgrown it

  • Two bookings on the same car on the same day.
  • A car leaves with expired insurance or inspection.
  • You can't say how much each car earned this month.
  • Contracts are handwritten and hard to find later.
  • Several people edit the same file.

What good rental software should do

  • Availability calendar that blocks double bookings.
  • Contracts generated from the booking, in French and Arabic.
  • Deadline warnings for papers and maintenance.
  • Revenue and costs per car.
  • Works on the phone, not only at the office.

Switching without pain

Start with cars and upcoming bookings; old history can wait. Rentiffy's free plan covers up to 5 cars, so you can try it without paying.

Read also